Privacy Policy

Last updated: June 27, 2024

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website [www.fsgw.org] (the "Site") and tells you about your privacy rights and how the law protects you. Please read this policy carefully. By accessing or using our Site, you agree to the collection, use, and disclosure of your information in accordance with this Privacy Policy.

1. Information We Collect

Personal Information: We may collect personal information that you voluntarily provide to us when you interact with the Site, such as when you register for an event, subscribe to our newsletter, or make a donation. The types of personal information we may collect include your name, email address, postal address, phone number, and any other information you choose to provide.
Non-Personal Information: When you visit our Site, we may also collect certain nonpersonal information automatically from your device. This may include your IP address, browser type, browser version, domain names, access times, and referring website addresses. This information is used to analyze trends, administer the site, track user movements, and gather demographic information for aggregate use.

2. Sharing Your Information

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information unless we provide you with advance notice, except as described below:
Trusted third parties who assist us in operating our website, conducting our business, or servicing you, as long as those parties agree to keep this information confidential.
We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others' rights, property, or safety.

3. Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on our Site and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze our Site. The technologies we use may include:
Cookies or Browser Cookies. A cookie is a small file placed on your device. You can instruct your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if you do not accept Cookies, you may not be able to use some parts of our Site. Unless you have adjusted your browser setting so that it will refuse Cookies, our Site may use Cookies.
Web Beacons. Certain sections of our Site and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit us, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).
Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on your personal computer or mobile device when you go offline, while Session Cookies are deleted as soon as you close your web browser.
We use both Session and Persistent Cookies for the purposes set out below:
Necessary / Essential Cookies
o Type: Session Cookies
o Administered by: FSGW
o Purpose: These Cookies are essential to provide you with services available through the Site and to enable you to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that you have asked for cannot be provided, and we only use these Cookies to provide you with those services.

Cookies Policy / Notice Acceptance Cookies
o Type: Persistent Cookies
o Administered by: FSGW
o Purpose: These Cookies identify if users have accepted the use of cookies on the Website.

Functionality Cookies
o Type: Persistent Cookies
o Administered by: FSGW
o Purpose: These Cookies allow us to remember choices you make when you use the Site, such as remembering your login details or language preference. The purpose of these Cookies is to provide you with a more personal experience and to avoid you having to re-enter your preferences every time you use the Website.

4. How We Use Your Information

We may use the information we collect from you in the following ways:

To provide, operate, and maintain our website and services;
To improve, personalize, and expand our website and services;
To understand and analyze how you use our website and services;
To manage your account and your registrations as a user of our website and services;
To communicate with you, either directly or through one of our partners, including for customer service, to provide you with updates and other information relating to FSGW, and for marketing and promotional purposes;
To provide you with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless you have opted not to receive such information;
To process your transactions, donations, and requests;
To conduct data analysis, identify usage trends, determine the effectiveness of our promotional campaigns and improve our website and services;
To comply with legal obligations.

5. Disclosure of Your Personal Data

● Business Transactions:

If FSGW is involved in a merger, acquisition or asset sale, your Personal Information may be transferred. We will provide notice before your Personal Information is transferred and becomes subject to a different Privacy Policy.

● Law enforcement:

Under certain circumstances, FSGW may be required to disclose your Personal Information if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

● Other legal requirements:

FSGW may disclose your Personal Information in the good faith belief that such action is necessary to:

Comply with a legal obligation
Protect and defend the rights or property of the Company
Prevent or investigate possible wrongdoing in connection with the Service
Protect the personal safety of Users of the Service or the public
Protect against legal liability

6. Retention of Your Information

We will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your personal data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
We will also retain Non-Personal Information (IP address, browser type, etc.) for internal analysis purposes. Non-Personal Information is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our website and services, or we are legally obligated to retain this data for longer time periods.

7. Delete Your Personal Data

You have the right to delete or request that we assist in deleting the personally identifiable information that we have collected about you.
Our Site may give you the ability to delete certain information about you from within the Site.
You may update, amend, or delete your information at any time by signing in to your account, if you have one, and visiting your account profile section that allows you to manage your personal information. You may also contact us to request access to, correct, or delete any personal information that you have provided to us.
Please note, however, that we may need to retain certain information when we have a legal obligation or lawful basis to do so.

8. Your Data Protection Rights

Depending on your location, you may have the following rights regarding your personal data:
The right to access – You have the right to request copies of your personal data.
The right to rectification – You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

9. Data Security

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please note that no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee the absolute security of your data.

10. Children’s Privacy

Our Site does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If you are a parent or guardian and you are aware that your child has provided us with personally identifiable information, please contact us. If we become aware that we have collected personally identifiable information from anyone under the age of 13 without verification of parental consent, we take steps to remove that information from our servers.
If we need to rely on consent as a legal basis for processing your information and your country requires consent from a parent, we may require your parent's consent before we collect and use that information.

11. Links to Other Websites

Our Site may contain links to other websites that are not operated by us. If you click on a third party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time in order to reflect, for example, changes to our practices or for other operational, legal, or regulatory reasons.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

13. Contact Us

If you have any questions about this Privacy Policy, you can contact us by email: office@fsgw.org

Adopted by the Folklore Society of Greater Washington Board of Directors on July 2, 2024